JIRA SETUP & IMPLEMENTATION PLAN

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Objective

To establish a structured and scalable Jira system that ensures efficient task management, clear ownership, and full visibility across development, QA, and UX improvements.

1 – Project Setup

Project Creation: Create a dedicated Jira project space.
Access Management: Ensure proper access levels and permissions are configured for all team members.

2 – Issue Type Configuration

To maintain clarity in task categorization, the following issue types will be utilized:

Epic: High-level features (e.g., Onboarding, Chatbot).
Story: User-facing features and requirements.
Task: Technical implementation or backend work.
Bug: Reporting defects and system issues.
Improvement: UX/UI enhancements and performance optimizations.
Spike: Research, investigation, or feasibility studies.

3 – Workflow Design

The lifecycle of a task will follow this structured pipeline:

TODO (Backlog → Selected for Development )→ In Progress → Resolve -> In Review → Done

4 – Field & Data Structure Setup

To ensure data consistency and better reporting, each ticket must include:

Assignee: The designated task owner.
Priority: Categorized as Low, Medium, High, or Critical.
Component: Tagged by department (Frontend, Backend, iOS, Design, or QA).
Description: Detailed information using a standardized documentation template.

5 – Components & Label

Components:

– Frontend

– Backend

– iOS

– Design

– QA

Labels:

– onboarding

– chatbot

– paywall

– ui/ux

– performance

– …

6 – Issue creation Template

Example:

🟢 Story Template

Title: [Feature] User can login
Description: As a user, I want to login, so that I can access my account.
Acceptance Criteria:
- User enters email/password.
- Successful login.
- Display error if credentials are incorrect.
Labels: frontend, backend

🟡 Task Template

Title: [API] Create login endpoint
Description:
- Create API POST /login.
- Validate input.
- Return JWT.
Labels: backend, api

🔴 Bug Template

Title: [Bug] App crash during login
Steps to Reproduce:
1. Open app.
2. Enter wrong password.
3. Crash occurs.
Expected: Should not crash.
Actual: App terminates unexpectedly.
Labels: mobile

🟣 Spike Template

Title: [Spike] Research app performance tracking
Goal: Find ways to measure screen load time.
Output: Tool recommendations and implementation plan.

🟠 Improvement Template

Title: [UX] Low button visibility on Home screen
Problem: Button color is too pale; hard for users to see.
Suggestion: Increase contrast and change to primary color.
Impact: Improve conversion.
Labels: ux, ui

7 – Ticket Template Standardization

Every ticket should ideally cover:

Context | Goal | Scope
Technical Notes (Optional)
Acceptance Criteria
Test Steps

8 – Github Integration

Every ticket should ideally cover:

Integrate Jira with GitHub repositories.
Enforce branch naming conventions using Jira ticket IDs.
Link pull requests directly to corresponding tasks.

9 – SOP (Standard Operating Procedure)

Scrum Board & Issue Management – Standard Operating Procedure (SOP)